How to write a Job Description

Crafting a right job description is essential in helping you attract the most qualified candidates for your job opening. The key to writing effective job descriptions is to find the perfect balance between providing enough detail so that candidates understand the role and your company and keeping your description concise.

Use the tips below;

What is a Job Description

A job description summarizes the essential responsibilities, activities, qualifications and skills for a position. When well-written, it produces a realistic picture of a role and answers the question, “What does the person in this role actually do?”

It describes the position’s responsibilities, it sets the foundation for recruiting, candidates with the right skillset, and sets the stage for optimum work performance by clarifying expected results.

A job description also should include important company details such as mission and culture.

An effective job description provides enough details for candidates to determine if they’re qualified for the position. The quality of a job description influences job seekers in their decision to apply for a job.

Job Position

Targeted job titles are more effective, so be precise in selecting the appropriate title.

Primary goal

The candidate’s primary goal provides a high-level overview of the role, level, and scope of responsibility.

Key Activities and Responsibilities of this position

Add the core responsibilities of the position. Make sure your responsibilities list is detailed but concise. Include the duties that may be unique to your company. Job duties list must be written in a way that outlines clearly tasks that are expected to be performed by the employee.

Include the day-to-day activities of the position, it will help candidates understand the daily activities they will be exposed to as well as the overall work environment. This level of detail will help you attract the best candidates for your position.

Professional Experience & Qualifications of a successful candidate

This section focuses on the “minimum” required level of qualifications (such as education, experience, knowledge, skills, and abilities) for an individual to be productive and successful in this position.

Identify the educational qualifications (degrees) that an employee must possess to perform the job duties and responsibilities.

Identify the minimum time (in terms of years) of experience required and the type of work experience (sector) that a candidate needs to be qualified for the position.

Additional Knowledge and Certifications;
Identify the extra required knowledge and certifications such as licenses, languages and others.

Core competencies of a successful candidate

Add the competencies (soft skills) you think are important for candidate to fit in at your workplace. Soft skills include personality, attitude, flexibility, motivation, and manners among others.