Terms & Conditions

Last update: January 2021

This Privacy Notice applies to Intellectica P.C. (hereinafter referred to as “Intellectica”, “Firm”, “we”, “us”, or “our”), in compliance with applicable national and European legislation on data protection, hereby informs, in its capacity as a data controller, with respect to the collection, processing and storage of data subjects’ personal data.

This privacy statement explains what information we gather about you, what we use that information for, how long we keep that information and who we may share that information with. It also sets out your rights in relation to your information and who you can contact for more information or queries.

Further, Intellectica maintains personal information that you voluntarily submitted during one of our marketing activities or websites or have come to our possession through the performance of a relevant service in the near past. If at any time you would like to withdraw your consent for receiving communications from Intellectica, you can send your request via email to contact@intellecticagroup.com.

Please read the following information carefully and let us know if you have any questions by contacting the Firm at contact@intellecticagroup.com.

Definitions:

“Personal data” means any information relating to an identified or identifiable natural person (“data subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;

“Processing” means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;

“Controller” means the natural or legal person, public authority, agency or other body which alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of processing are determined by country, Union or Member State law, the controller or the specific criteria for its nomination may be provided for by country, Union or Member State law;

“Processor” means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller;

“Third party” means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorized to process personal data;

“Consent” of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her;

“Data concerning health” means personal data related to the physical or mental health of a natural person, including the provision of health care services, which reveal information about his or her health status.

This privacy statement sets out how we will collect, handle, store and protect information about you when you use “our Website” or when performing any other activities that form part of the operation of our business.

When we refer to “our Website” or “this Website” in this statement we mean the webpages with a URL commencing http://www.intellecticagroup.com/.

This privacy statement also contains information about when we share your personal data with our employees, sub-contractors and/or affiliates and their respective employees, sub-contractors and/or affiliates and other third parties (for example, our service providers).

Intellectica collects any information you provide to us when you use any of the website’s contact forms or newsletter fields, such as, but not limited to, name, surname, email address, telephone number, company name, job title, work and/or home address as well as any CV or Cover Letter files or any other attachments you might have submitted through the forms and any information you have shared through the “message box” of the contact forms. If you contact us, we will keep a record of that correspondence.

We do not usually seek to collect sensitive personal information (i.e., data relating to race or ethnic origin, religious or philosophical beliefs, trade union memberships, political opinions, medical or health conditions or information specifying the sex life or sexual orientation of an individual) from users. We will, where necessary, obtain your explicit consent to collect and use such information.

We understand the importance of protecting children’s privacy. Our Website and services are not designed for, or intentionally targeted at, children. It is not our policy to intentionally collect or store information about children.

As a visitor, you do not have to submit any personal information in order to use the Website, however, we may collect personal data from you when you voluntarily interact with this Website. We may also collect or obtain personal data from you because we observe or infer that data about you from the way you interact with us. For example, to improve your experience when you use this Website and ensure that it is functioning effectively, we (or our service providers) may use cookies (small text files stored in a user’s browser) and web beacons which may collect personal data. Additional information on how we use cookies and other tracking technologies and how you can control these can be found in our Cookie notice.

The personal data that we collect or obtain may include: your name; age; date of birth; gender; e-mail address; home address; country of residence; employment and education details (for example, the organization you work for, your job title and your education details); your postings on any blogs, forums, wikis and any other social media applications and services that we provide; your IP address; your browser type and language; your access times; complaint details; details of how you use our products and services; details of how you like to interact with us and other similar information.

Our Website might host various blogs, forums, wikis and other social media applications or services that allow you to share content with other users (collectively “Social Media Applications”). Importantly, any personal information that you contribute to these Social Media Applications can be read, collected and used by other users of the application. We have little or no control over these other users and, therefore, we cannot guarantee that any information that you contribute to any Social Media Applications will be handled in accordance with this privacy statement.

Please note that some of the recipients of your personal data mentioned above may be based in countries outside the European Economic Area, In such cases, we will ensure that there are adequate safeguards in place to protect your personal data, which comply with our legal obligations and applicable legislation and we also commit to inform you before any data transfer outside the EU.

Some of your contact data can also be processed as part of Intellectica’s Marketing activities which might include, but not be limited to, business insights, reports, invitations to events we organise or other marketing communications related to the various services offered by Intellectica; such communications could be shared by post, email, telephone, text messages or recorded calls. You may opt-out of receiving further communications at any time, by contacting us at contact@intellecticagroup.com.

You are responsible for ensuring that any personal information submitted by you is accurate, complete and up-to-date.

In all cases, we may be requested to disclose your personal data if required to do so by law, a regulator or during legal proceedings.

A summary of the data categories collected, processing purposes, and recipients of data, without limiting collection, processing purposes and recipients of data by its content, can be found in the below table:

Overview of Legal bases for the processing:

The legal bases for the processing of your personal data for the purposes outlined above are:

(a) Your consent that you provided to us for the purpose of Intellectica’s marketing & communications activities (art. 6 par.1a GDPR). In such case, you may revoke your consent at any time, by sending an email at: contact@intellecticagroup.com

(b) Processing of your information is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract (art. 6 par. 1b GDPR), such as when Intellectica forwards your personal data to potential employers for the purposes of recruitment.

(c) Our legitimate interests in the effective delivery  or promote of our services to you and in the effective and lawful operation of our business, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject, which require protection of personal data (article 6 par. 1f GDPR). You may opt-out of receiving further communications at any time, by contacting us at: contact@intellecticagroup.com

Protection of your personal information:

We have in place reasonable commercial standards of technology and operational security to protect all personal information provided by individuals from loss, misuse and unauthorized access, disclosure, alteration or destruction. Only authorized personnel, including the website administrator, are provided access to personal information.

How long we keep your information for?

We will hold your personal data on our systems for the longest of the following periods: (i) as long as is necessary for the relevant purpose of collection; (ii) any retention period that is required by law; (iii) the end of the period in which litigation or investigations might arise in respect of services provided to you.

Specifically, for data provided by Candidates for the purposes of recruitment or potential recruitment services, they are retained in our database for a maximum of two (2) years. The data might include, but not limited to, Name, Email, Contact Number, Job Position, Country, Sector, Position Type, Message Box text, CVs and Cover Letters as well as any information/data included in them (such as photographs).

Your rights:

According to articles 12-22 of the General Data Protection Regulation (GDPR), you have the following rights:

(a) The Right to Information

(b) The Right for Access

(c) The Right to Rectification

(d) The Right to Erasure

(e) The Right to Restriction of Processing

(f) The RIght to Data Portability

(g) The Right to Object

(h) The Right to Avoid Automated Decision-Making

The Firm would like to inform you that, even though we are committed to respect your rights, we might sometimes not be able to satisfy your requests, especially when it comes to the rights of erasure or restriction of data processing. We might have to continue the processing of your data if we are obliged to do so by law, or to comply with court decisions or other requests by competent authorities or we have overriding interests to do so, for example to defend our legal rights before the competent authorities.

To exercise any of your rights or make a complaint to us relating to your privacy or if you have any other questions about our use of your personal data, please send an email to the following email address contact@intellecticagroup.com. From our side, each required action will be taken within the timescales stated in the GDPR.