Intellectica is recruiting a Travel & Ticketing Coordinator on behalf of its client, a leading provider of specialized engineering solutions for subsea cable installation and offshore energy infrastructure. Renowned for delivering high-quality, reliable services to global partners, the company values precision, accountability, and operational excellence. Based in Attiki, Greece, this role reports directly to the Operations Director and plays a key part in managing and streamlining corporate travel arrangements for employees and clients.
Key activities and responsibilities of this role include:
- Coordinating travel arrangements for employees and clients, including flights, accommodation, and ground transportation
- Identifying, evaluation, and onboarding reputable travel vendors and service providers
- Negotiating favorable rates and exploring cost-effective travel option through various platforms
- Developing and maintaining strong relationships with travel vendors
- Ensuring all travel plans are in full compliance with the internal and external policies and procedures
- Preparing detailed travel itineraries and proactively communicating updates
- Providing 24/7 support to travelers during their trips when and as required
- Maintaining accurate travel records and reports, including cost breakdowns, charge reviews, and the recording of travel days, in coordination with the accounts department and/or project managers
- Supporting the general administrative function with tasks including the procurement of office supplies
- Any other task that may be required from time to time
Professional experience & qualifications of a successful candidate:
- Bachelor’s degree in Business Administration, Hospitality or a relevant field
- Minimum of 2 years of professional experience as a Travel Coordinator or in a similar role
- Hands-on experience with travel booking software and tools
- Proficiency in MS Office Suite
- Fluency in Greek and English
Core competencies of a successful candidate:
- Clear and professional communication (written and verbal)
- Strong organizational skills and multi-tasking ability
- Effective negotiation and problem-solving skills
- Detail oriented and proactive
- Comfortable in a dynamic, fast-paced environment
- Responsive and flexible to accommodate travelers
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