Intellectica is recruiting on behalf of its client, a dynamic and publicly listed group of companies operating at the forefront of the high-tech sector. With a presence in global markets and a portfolio that spans cutting-edge innovation and strategic investments, the group is known for its bold vision, high-impact leadership, and a culture of excellence. To support the President in driving cross-company alignment we are seeking an experienced Personal Assistant. Based in Athens, Greece, the successful candidate will play a pivotal role in managing the President’s daily operations, ensuring seamless execution of business priorities and enhancing overall executive efficiency.
Key activities and responsibilities of this role include:
- Serving as a primary liaison for the President among internal teams and external stakeholders, ensuring exceptional service and strong professional relationships
- Coordinating travel arrangements and scheduling appointments and meetings for the President while managing their calendar efficiently
- Handling incoming calls, messages, and redirection as needed
- Prioritizing and managing email correspondence, ensuring timely attention to important matters
- Organizing daily meeting agendas, taking minutes, handling correspondence, and drafting emails
- Accompanying the President to business events
- Collaborating with team members to prepare the President for meetings and presentations
- Performing administrative tasks, including record keeping, note-taking, documentation creation, filing, and confidential financial management
- Welcoming visitors, reviewing documents, managing internal communications, and optimizing office efficiency
- Assisting in the execution of strategic initiatives by following up on key action items and deadlines
- Any other task that may be required from time to time
Professional experience & qualifications of a successful candidate:
- Bachelor’s degree in International Affairs, Business Administration, or a related field
- Proven experience working closely with senior executives in fast-paced, high-complexity environments
- Advanced presentation development and delivery skills, with demonstrated experience creating high-impact executive presentations
- Tech-savvy and comfortable managing digital tools
- Proficiency in the MS Office Suite
- Fluency in Greek and English (written and verbal)
- Willingness to travel as needed
Core competencies of a successful candidate:
- Exceptional communication, interpersonal and presentation skills
- Flexible and adaptable, with a proactive attitude, capable of multitasking and prioritizing effectively
- Strong organizational and planning skills, exhibiting high levels of reliability
- High integrity standards, being able to appropriately handle sensitive and confidential information
- Proactive and solution-oriented
- Excellent stakeholder management skills
- Composed and adaptable under pressure