Intellectica is seeking an Executive Assistant, on behalf of its client, a pioneering maritime technology company that is transforming the global shipping industry through advanced AI and data-driven solutions, with a presence across Europe and Asia. Based in Athens, Greece, and reporting directly to the CEO, the successful candidate will play a pivotal role in enabling the CEO and CBO to operate at their highest level, taking ownership of their schedules, travel logistics, and day-to-day executive support with precision and discretion.
Key activities and responsibilities of this role include:
- Acting as a support partner to the CEO and CBO, ensuring their time, priorities, and commitments are managed effectively
- Managing complex calendars, coordinating meetings, appointments, and shifting priorities with foresight and precision
- Organizing travel arrangements (flights, accommodation, transfers)
- Screening and prioritizing incoming communications (emails, calls, messages), ensuring timely and appropriate responses or redirection
- Preparing executive briefings, presentations, and meeting materials; capturing accurate notes and tracking follow-ups to support decision-making
- Liaising with external stakeholders (e.g., event organizers, speaking engagements) to facilitate strategic engagements and visits
- Supporting internal meetings and events with administrative coordination and documentation
- Handling sensitive administrative tasks, including board documentation and confidential records
- Any other task that may be required from time to time
Professional experience & qualifications of a successful candidate:
- Bachelor’s degree in Business or a related field
- 2+ years of experience as an Executive Assistant, or similar role in a fast-paced environment
- Experience in the technology industry will be considered a plus
- Proficiency in productivity tools, scheduling platforms, and collaboration systems
- Ability to create professional presentations and reports (e.g., PowerPoint, Google Slides)
- Proficiency in the MS Office Suite
- Fluency in English is required; additional languages are a plus
Core competencies of a successful candidate:
- Exceptional communication and interpersonal skills
- Strong sense of discretion, reliability, and professionalism in handling sensitive information and executive-level matters
- Tech-savvy and adaptable, with the ability to quickly learn and navigate digital tools
- Highly organized and detail-oriented, capable of managing multiple priorities and maintaining accuracy under pressure
- Proactive and solution-focused mindset, able to anticipate needs and resolve issues before they escalate
- Collaborative team player with a customer-centric attitude and a strong sense of ownership over assigned responsibilities
The company offers:
- Competitive remuneration package including skill- and experience-based salary
- A hybrid working model: initial on-site presence in Athens with flexibility thereafter
- Tech Equipment Package: Laptop and other policy-based equipment
- Private health and life insurance coverage
- Ticket restaurant vouchers (14 per year)
- Paid leaves: Paid study, emergency, and medical leaves
- Annual bonus, often significantly exceeding base salary
- Access to mental health support and wellness benefits, including gym membership
- Learning & development opportunities
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