Intellectica is recruiting a motivated Executive Assistant to support the Chief Executive Officer of a leading Insurance and Reinsurance broker in Greece and a key player in the global market. Based in Athens, Greece, the successful candidate will play a pivotal role in managing the CEO’s daily operations, ensuring seamless execution of business priorities and enhancing overall executive efficiency.
Key activities and responsibilities of this role include:
- Coordinate complex travel arrangements, appointments, and meetings for the Chief Executive Officer, ensuring efficient calendar management
- Manage incoming calls, messages, and correspondence, redirecting as appropriate
- Monitor, prioritise, and manage email communications, ensuring timely attention to critical matters
- Organize daily meeting agendas, handle correspondence and draft emails
- Accompany the Chief Executive Officer to business events
- Liaise with partners and clients to coordinate schedules, travel arrangements, and meetings
- Collaborate with team members to prepare the CEO for meetings and presentations
- Perform administrative tasks, including record keeping, note-taking, documentation creation, filing and confidential financial management
- Welcome visitors, review documents, manage internal communications, and optimize office efficiency
- Assist in the execution of strategic initiatives by following up on key action items and deadlines
- Any other task that may be required from time to time
Professional experience & qualifications of a successful candidate:
- Bachelor’s degree in Business Administration or a related field
- Previous experience in an Executive Assistant role supporting C-level executives
- Proficiency in MS Office Suite
- Fluent in Greek and English
Core competencies of a successful candidate:
- Strong communication and interpersonal skills
- Excellent organizational and time management abilities with attention to detail
- Proactive, adaptable, and capable of handling multiple tasks
- Discretion and ability to maintain confidentiality
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