Intellectica is recruiting an Operations Coordinator on behalf of its client, a leading medical aesthetics and regenerative medicine group headquartered in Glyfada, operating under an on-site work model. The company is renowned for its innovative treatments, clinical excellence, and commitment to enhancing natural beauty and well-being. Based in Glyfada, Attica, this role reports directly to the CEO and plays a central role in the organization, coordination, and optimization of the clinic’s operations, ensuring efficient day-to-day performance and sustainable long-term growth.
Key activities and responsibilities of this role include:
- Ensure day-to-day operational efficiency and optimization of the clinic’s operations
- Manage procurement, warehouse, and inventory operations, including stock counts, variance control, and quantitative and qualitative receipt of materials
- Oversee supplier orders and pricing, supporting smooth supply flow and timely availability of materials
- Coordinate and oversee internal and external stakeholders regarding the availability and management of equipment across office and storage areas
- Maintain accurate and up-to-date records related to maintenance activities, service history, and external partner performance
- Coordinate with external IT vendors to resolve technical issues and support ongoing operational needs
- Prepare monthly performance reports tracking key business and operational indicators
- Contribute to budgeting processes and ensure accurate maintenance of procedural records
- Oversee office management activities and coordinate the business calendar
- Collaborate on process improvements and SOP implementation to enhance workflow and compliance
- Participate in HR-related tasks, such as onboarding and training of front desk staff when required
- Any other task that may be required from time to time
Professional experience & qualifications of a successful candidate:
- Bachelor’s degree in Business Administration, Economics, or a related field
- A minimum of 5 years of professional experience in operations, administration or coordination roles, ideally within a small to medium-sized business environment
- Excellent knowledge of ERP and CRM systems; experience with SAP will be considered an asset
- Proficiency in Microsoft Office applications, such as Outlook, Excel, Word
- Fluent in Greek with professional-level English communication skills
Core competencies of a successful candidate:
- Detail-oriented and structured thinker
- Leadership capability, defining priorities and driving effective execution
- Discreet, ethical, and trustworthy
- Solution-driven with a process mindset and strong organizational skills
- Able to communicate clearly across teams
- Proactive, reliable, and hands-on