Intellectica is seeking a highly organized and efficient Personal Assistant to support the Oral and Maxillofacial Surgeon/Managing Director of a modern dental clinic specializing in advanced technologies and innovative techniques. Based in Athens, Greece, the successful candidate will play a key role in managing the surgeon’s daily activities and ensuring the smooth operation of the clinic’s processes.
Key activities and responsibilities of this role include:
- Coordinating and managing appointments, surgeries, meetings, and professional engagements to optimize the Managing Director’s time
- Attending meetings alongside the Managing Director, preparing agendas, taking detailed minutes, and ensuring follow-up on action items
- Taking thorough notes during patient consultations to document key details, treatment plans, and follow-up actions
- Managing emails, phone calls, and other communications on behalf of the Managing Director
- Maintaining and updating patient and clinic records using the clinic’s CRM system to ensure accuracy and compliance
- Serving as the first point of contact for internal and external stakeholders, providing a professional and welcoming impression
- Tracking priorities, setting reminders for upcoming tasks, and ensuring deadlines are consistently met
- Handling sensitive and confidential information with discretion and professionalism
- Any other task that may be required from time to time
Professional experience & qualifications of a successful candidate:
- Bachelor’s degree or equivalent experience in administration, healthcare management, or a related field
- Proven experience as a Personal Assistant, Executive Assistant, or similar role
- Proficiency with CRM systems and office software
- Fluent in Greek and English
Core competencies of a successful candidate:
- Strong communication and interpersonal skills
- Excellent organizational and time management abilities with attention to detail
- Proactive, adaptable, and capable of handling multiple tasks
- Discretion and ability to maintain confidentiality
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