Intellectica is recruiting a motivated Personal Assistant to support the General Manager of a leading strategic communications & consulting agency, having impact in more than 13 sectors. Based in Athens, Greece, the successful candidate will play a key role in supporting the General Manager’s daily activities and ensuring smooth office operations.
Key activities and responsibilities of this role include:
- Coordinate travel arrangements and schedule appointments and meetings for the General Manager while managing their calendar efficiently
- Handle incoming calls, messages and redirection as needed
- Prioritize and manage email correspondence, ensuring timely attention to important matters
- Organize daily meeting agendas, take minutes, handle correspondence and draft emails
- Accompany the General Manager to business events
- Coordinate schedules, travel arrangements, and meetings with partners and clients
- Collaborate with team members to prepare the General Manager for meetings and presentations
- Prepare and oversee the distribution of corporate gifts
- Perform administrative tasks, including record keeping, note-taking, documentation creation, filing and confidential financial management
- Welcome visitors, review documents, manage internal communications, and optimize office efficiency
- Any other task that may be required from time to time
Professional experience & qualifications of a successful candidate:
- Bachelor’s degree in Business Administration or a related field
- Previous experience in secretarial and/or administrative support
- Proficiency in MS Office Suite
- Fluent in Greek and English
Core competencies of a successful candidate:
- Strong communication and interpersonal skills
- Excellent organizational and time management abilities with attention to detail
- Proactive, adaptable, and capable of handling multiple tasks
- Discretion and ability to maintain confidentiality
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