Personal Assistant to CEO
int-0387

Intellectica is recruiting an experienced and meticulous Personal Assistant to the CEO on behalf of a leading European healthcare provider. With operations across multiple countries and a workforce of over 3,000 professionals, the organization is known for its high standards and dynamic leadership. Based in Athens, Greece, and reporting to the CEO, the successful candidate will play a pivotal role in managing daily operations, streamlining communications, and providing strategic administrative support in a fast-paced, high-responsibility environment.

Key activities and responsibilities of this role include:

• Coordinating travel arrangements and schedule appointments and meetings for the CEO while managing their calendar efficiently
• Handling incoming calls, messages, and emails and redirection as needed
• Preparing meeting materials, taking accurate minutes, and organizing follow-ups to support effective decision-making
• Liaising with internal teams and external partners to arrange meetings and visits
• Accompanying the CEO to selected events and ensuring smooth coordination
• Handling confidential administrative tasks, including financial document management, internal records, and filing systems
• Assisting in the execution of strategic initiatives by following up on key action items and deadlines
• Welcoming visitors and supporting the smooth operation of the executive office
• Any other task that may be required from time to time

Professional experience & qualifications of a successful candidate:

• Bachelor’s degree in Business Administration or a related field
• At least 5 years of experience as a Personal Assistant, Executive Assistant, or senior administrative roles, ideally within a healthcare, pharmaceutical, or a regulated corporate environment
• Tech-savvy with the ability to manage digital tools (including AI tools) and social media platforms
• Familiarity with project management tools is considered a plus
• Proficiency in MS Office Suite
• Fluency in Greek and English (written and verbal)

Core competencies of a successful candidate:

• Strong communication and interpersonal skills
• Excellent organisational skills and attention to detail
• Effective time management and multitasking ability
• Proactive and adaptable mindset
• High level of discretion and confidentiality
• Reliable, structured, and compliance-oriented