Intellectica is recruiting a highly organized and proactive Assistant Secretary on behalf of a leading economic consulting company, known for its expertise in financial and tax advisory services. Based in Athens, Greece, the successful candidate will report to the Executive Assistant and will be providing administrative support, playing a pivotal role in supporting the company’s mission, and ensuring efficient day-to-day operations.
Key activities and responsibilities of this role include:
- Managing the administrative functions of the company’s back office to ensure smooth operations
- Welcoming and registering guests, handling phone calls, and receiving company deliveries
- Managing the company’s telephone center and ensuring timely forwarding of messages.
- Handling printed and electronic documents, as well as managing and distributing physical and digital correspondence
- Data entry, database maintenance, and record-keeping
- Collaborating with the Executive Assistant on various administrative support task
- Acting as a liaison between team members to ensure timely and accurate exchange of information
- Assisting with marketing activities, including website and social media updates
- Any other task that may be required from time-to-time
Professional experience & qualifications of a successful candidate:
- A Bachelors’ Degree
- At least 1 year of experience in a similar administrative role
- Knowledge of Microsoft Office suite (Word, Excel, and PowerPoint)
- Fluency in Greek and proficiency in English
Core competencies of a successful candidate:
- Excellent communication and interpersonal skills; personable and engaging
- Strong organizational skills with the ability to prioritize tasks effectively to meet deadlines and achieve objectives
- A genuine multi-tasker with the ability to work well under pressure, as well as independently
- Excellent collaboration skills to cooperate effectively with teams members
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